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States
and
Territories
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Training
for State Government Officials/Employees
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Alaska
|
Provide
day-to-day
training and assistance.
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Colorado
|
Workshop
training
is provided for records management, micrographics, and
doing research.
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Connecticut
|
The
Office
of the Public Records Administrator and State Archives
works with
a network of Records Management Liaison Officers, mandated
by Connecticut
statute for every agency, to advise and regulate records
management
actions taken by officials and employees.
On
April 13,
2000, the Office held a half-day training class, "Records
and
Information Management in the New Millennium: Statutes,
Policies
and Procedures for Connecticut State Agencies," for RMLO's
and state employees with records management
responsibilities.
Manuals,
guidelines,
regulations, and forms areJuly 13, 2010ome Page under Public Records at www.cslib.org/opra.htm
. Office staff
also provides consultation with agencies on a variety of
records
management questions.
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Florida
|
"Records
Management Training Series," for state and local
government
agencies, scheduled at six locations and times throughout
the state,
March, 2001. Also provide specialized workshops for
Law Enforcement.
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Georgia
|
The
records
management staff provide training on basic records
management, the
Georgia Open Records Act, and the Georgia Records Act.
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| Hawaii
|
The
Hawaii
State Archives provides orientations to government records
and search
strategies. Automated catalog is available on the Web.
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Illinois
|
Our
Records
Management and State Archives staff undertake very
proactive measures
to survey, inventory, appraise, schedule, and dispose of
and accession
state agency records. We have found that attempts to
train staff
in other agencies to perform such functions are totally
idle, as
they simply will not perform them.
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Kansas
|
Hold
an annual
meeting and workshop for state records offices.
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Louisiana
|
Conduct
seminars
on conservation and records management.
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Maine
|
Our
Records
Management Services Division conducts annual workshops for
state
agency Records Officers providing them with an updated
manual of
procedure and reviewing scheduling and Records Center
requirements.
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Missouri
|
The
Records
Management Division of the Missouri State Archives
provides on-site
training at agency locations on a routine basis. The
Missouri State
Archives provides on-site and in-house training to state
agencies
regarding their permanent records on a request basis
addressing
preservation and access issues following point of transfer
to the
Archives' collections.
The
Records
Management Program Manual is available at http://www.sos.state.mo.us/records/recmgmt/rmpm/
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Montana
|
Occasionally
provide training, usually during National Records and
Information
Management Week.
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Nebraska
|
Two
workshops
during this fiscal year offered by the Public Records
Archivist
through the Nebraska Association of County Officials
(NACO).
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Nevada
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NSLA
Records
management staff teach, "Records and Files Management,"
a two-day course offered through the state personnel
training office
six times a year (four times in Carson City and twice in
Las Vegas).
This
course
is designed to give file personnel, supervisors and
program managers
the skills to control records. It also gives basic
understanding
of filing systems, legal records retention requirements,
electronic
records systems and the purpose and use of the State
Records Center
and the State Archives. It is appropriate for: department
and division
administrators responsible for the creation, control and
access
of records; program managers who are responsible for the
planning
and functioning of records systems; and file supervisors
and personnel
who are responsible for the day-to-day functioning of file
systems.
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New
Hampshire
|
Occasionally
hold records training sessions at the State
Archives/Records Center.
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New
Mexico
|
The
Records
Management Division provides the following training to
State employees.
1.
Record
Liaison Officer (RLO) Training - this training is offered
to those
individuals appointed by State Agency directors to assist
the Commission
in managing State records) every other month. These
session orient
RLOs to records management principles and specific
Commission requirements
for managing, maintaining, storing and disposing of the
records
of their agencies.
2.
A pre-Liaison
training is planned that will focus solely on the clerical
duties
associated with storing and disposing of State records.
3.
Agency
Camera Operator Training - this is basic training offered
to microfilm
technicians responsible for filming records in State
Agencies.
4.
Prepping
Documents - this course trains State Agency staff in
preparation
of documents for microfilming. [planned]
5.
Microphotography
Manager Training provides instruction on the New Mexico
Microphotography
Standards that apply to State Agencies and techniques
for evaluating
microphotography projects and programs. [planned]
The
Archives
and Historical Services Division offers an course in New
Mexico
History delivered by the State Historian. The course
is designed
to orient State employees to New Mexico history and is
open to the
public as space allows.
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New
York
|
State
government
officials/employees often attend the spring and fall local
government
training cycles.
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| Michigan
|
The
State Archives
participates in training provided by RFMD to state
agencies. The
training focuses on the management and preservation of
state government
records.
The
State Archives
cooperated with the Records and Forms Management Division
in the
development of a manual and a related a class entitled
"Organizing
Electronic Files." The class is available to state
employees
by a private vendor under contract.
Through
its
involvement in the National Historical Publications and
Records
Commission funded Records Management Application (RMA)
grant, the
State Archives and RFMD train employees in pilot state
agencies.
Training includes the fundamentals of using of the RMA
software
and ways to make the software contribute to office
efficiency and
effectiveness.
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| North
Carolina |
The
NC Archives
and Records Section offers a series of records management
workshops
held at the State Records Center bi-weekly from September
through
May. Introduction to the management of public records,
files management,
and other topics are offered. Approximately 20 government
employees
attend each workshop (assuring more individual attention
and opportunity
for specific questions) with a total of approximately 330
attendees
per year. In addition, individual agencies may request
workshops
tailored to the needs of the agency and held at the agency
site.
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North
Dakota
|
The
State Archives
cooperates with the state records management agency.
There is usually
at least one training session per year for agency records
officers.
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Oregon
|
Oregon
has
an informative and humorous streaming video presentation,
State
Records Center to the Rescue, highlighting the benefits of
using
the State Records Center, which includes detailed
instructional
material on how place inactive state government records in
this
facility. Additional printed instructions on transfer
procedures
are also available. (PDF file) http://arcweb.sos.state.or.us/banners/recmgmt.htm
In
addition,
a series of on-line workshops, Web-Based Records
Management Training
for Oregon County Government, provide any time, any place
training
for Records Officers and government employees who manage
the retention
and disposition of public records in Oregon. Each session
contains
an audio-video presentation followed by a short
10-question quiz.
http://arcweb.sos.state.or.us/training/training_home.htm
Records retention
schedules for state and local government are also
available on-line
at: http://arcweb.sos.state.or.us/recmgmt/defaultrecmgmt.html
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Oklahoma
|
Most
training
for state government agencies focuses on a life cycle
approach to
records management and the need to adopt comprehensive
proactive
programs that encompass all records, regardless of
format. Training
takes the form of workshops, group discussions, and
individual consultations.
Workshop topics addressed include the concepts behind and
the benefits
of a systematic approach to records management; applicable
statutes;
program responsibilities; powers and duties of the
Archives and
Records Commission; the role of the Records Management
Coordinator;
records inventorying and scheduling; the General Records
Disposition
Schedule; implementation of a records disposition program;
and a
brief overview of micrographics and optical imaging.
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Pennsylvania
|
Many
state
agency staff attend our Annual Archives and Records
Management Seminar.
The program concentrates on offering sessions of
interest to state
and local government archivists, records managers,
officials, and
staff. Many of the topics relate to the use of
technology, microfilming,
and our Pennsylvania Historical and Museum Commission
grants program.
We
are now
providing a number of specialized half-day training
sessions on
Files Management , Records Management, Reformatting
Records, Use
of the State Records Center, and Disaster Planning.
A
number of
our state manuals and directives are available on the Web
through
our Governor's Office of Administration. We
plan to develop several
Web-based training courses for our state agencies and/or
local governments.
Proposed topics include development of an archives/records
management
program, reformatting records, disaster planning,
electronic files
management, and appraisal and the State Archives.
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South
Carolina
|
Much
of the training is done on-site at agencies and local
governments.
State Archives staff also speak at the meetings of many
state and
local government organizations, e.g., Probate Judges,
Financial
Officers, etc. and at annual conferences and regional
meetings of
the state’s premier government records organization, the
SC Public
Records Association. (The State Archives uses
its relationship
with the this organization as a way to expand its
outreach. A State
Archives
staff member is on the SCPRA Board, and other staff
members devote
time to Association activities, including training.)
The
SC SHRAB provided support for an electronic records
speaker, William
Saffady, at the SC Public Records Association at the fall,
2000
conference. The State Archives will begin an NHPRC
electronic awareness
and training grant in the fall 2001. Included will
be six workshops
(basic and advanced) and speakers at the conferences of
three professional
organizations, two of which are government related: the SC
Public
Records Association and the SC Information Technology
Directors
Association.
A
State Archives internal team is evaluating delivery of
training
to state and local government and will soon be reporting
on findings
and recommendations. It is basing its report on
surveys and consultant
findings and recommendations that were part of the SC
SHRAB’s recently
concluded strategic planning process.
The
SC SHRAB Web page has lists of archival and records
management resources
available at the State Library (purchased with a SC SHRAB
regrant)
http://www.state.sc.us/scdah/shrab1.htm
The
State Archives Web page has a great deal of technical
information
available for state and local government, http://www.state.sc.us/scdah/statelcl.htm
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South
Dakota
|
Have
provided
workshops on preservation of documents/photos, brought in
consultants
on photo preservation and disaster recovery (open to the
public.)
Organized informal group called "Dakota Archivists" which
meets to discuss archival issues of common interest.
Also participates
in SHRAB Archives planning project.
May
offer workshops/consultant
to train board members/public on undetermined educational
issues
through the SHRAB Planning Grant.
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Tennessee
|
No
training
offered in this area at this time.
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Texas
|
Basic
and advanced
level training in records management offered by State
Library and
Archives Commission. Courses topics include, Basic:
Records Center
Procedures, Retention Schedule Basics, State Records Law,
and Using
Approved Retention Schedule to Manage Files; and Advanced:
Disaster
Planning, Electronic Document Imaging, Forms Management,
Improving
Filing Systems, Managing Electronic Records, and
Micrographics.
Course descriptions are available at http://www.tsl.state.tx.us/slrm/state/classes.html.
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Utah
|
Ongoing
basic
training for new agency records officers monthly.
Also provide
special training to agencies on request.
Planning
workshops
for state employees are scheduled during Records
Management Week.
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Vermont
|
No
training
is provided in this area at this time.
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Virginia
|
The
Records
Management and Imaging Services Division at the Library of
Virginia
offers a variety of workshops for records officers across
the state,
including sessions on basic and intermediate records
management,
disaster planning, electronic records, and document
imaging. The
state archivist and deputy coordinator traveled to Roanoke
for a
meeting of local archivists (as part of the NFACE project)
and discussed
the need for additional training, especially in the
western half
of the state. This need has likewise been discussed
with the State
Historical Records Advisory Board, which may offer
training opportunities
in conjunction with meetings during the coming year.
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Washington
|
Provide
Records
Management workshops.
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Wisconsin
|
No
training
offered in this area at this time.
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Wyoming
|
The
State Archives
has co-sponsored with the Wyoming Chapter of ARMA
International,
or sponsored by itself, various seminars through the
years. During
the last few years, the major seminars with larger
attendance, have
related to the retention, management, and disposition of
electronic
records, and various topics relating to data processing
technologies
including E-Commerce and E-Signatures. One scheduled
for Feb. 8
is titled: E-mail and Other Electronic Records in
Litigation, and
will include Archivists in attendance. However, all
of these seminars
include messages about the disposition and permanent
preservation
of electronic and non-electronic records.
These
are provided
at least twice a year, and are offered free-of-charge to
state and
local government employees. The State Archives has taken
the lead
role in training people about the State's E-mail policy,
as the
Governor's Executive Order mandated training. At
these workshops,
additional information is provided concerning the
preservation and
disposition of all electronic media.
Guidelines,
instructions, retention schedules, and a variety of
resources are
published on our Web site, to provide guidance and
assistance to
archivists, administrators, managers, records and
information officers,
and IT specialists, at all levels and branches of
government in
Wyoming.
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