Overview
| History
of COSHRC | Mission
| Strategic
Plan | Members
| Bd
of Directors
Articles
of Incorporation | Bylaws|
Meetings
| Minutes
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Overview
The Council of State Historical Records
Coordinators
(COSHRC) is a national organization comprising the individuals
who serve
as State Historical Records Coordinators and their deputies.
The Coordinators
chair State Historical Records Advisory Boards (SHRABs) in
each of the
50 states, five territories, and the District of Columbia.
Working collectively through their
membership in COSHRC,
the State Coordinators encourage cooperation among the states
and state
boards on matters of mutual interest, define and communicate
archival
and records concerns at a national level, and work with the National
Historical Publications and Records Commission (NHPRC) and
other
national organizations to ensure that the nation's documentary
heritage
is preserved and accessible.
History of COSHRC
In 1975, the National
Historical Publications and Records Commission (NHPRC)
enacted regulations
(36 CFR 1206) requiring each state, territory, and the
District of Columbia
to establish a State Historical Records Advisory Board (SHRAB)
in order
to fully participate in the NHPRC grant program. Members of
the SHRABs
are intended to represent the full range of repository types
and historical
records advocates in each state: state and local governments,
universities
and colleges (public and private), community-based
organizations (historical
societies, public libraries, historic sites, museums),
genealogists,
and professional historians. In turn the SHRABs provide advice
and services
to an equally broad range of constituents.
Each SHRAB is chaired by the official
responsible
for the archives of the state or territory (usually the state
or territorial
archivist), who is designated by the NHPRC regulations to
serve as State
Coordinator. Individual State Coordinators serve in this
capacity without
remuneration from the Commission for the benefit of historical
records
programs within their states. Likewise SHRABs are also
composed of volunteer
members who serve with out compensation.
Through the 1980s, the State
Coordinators as
a group were loosely connected through a steering committee
that worked
with NHPRC staff and helped conduct occasional meetings. In
1989 they
formally organized as the Council of State Historical Records
Coordinators
(COSHRC) prompted, in part, by a desire to have a voice in
determining
NHPRC’s funding priorities. The State Coordinators developed
their
first Mission Statement in 1989 which emphasized COSHRC’s
strong
connection to NHPRC.
COSHRC began holding regular annual
and midyear
meetings in the early 1990s and undertook a succession of
needs assessments
and other projects during the ensuing decade. All of COSHRC’s
meetings and project work, to date, has been funded by grants
from NHPRC.
The data gathered and evaluated during these projects has
served the
ends of both NHPRC and COSHRC. NHPRC needed the data to
respond to its
own stated mission to report periodically on the “state of the
American record.” The findings also helped the State
Coordinators
identify the many concerns that cross state lines and
recognize that
solutions developed in one state could be fruitfully adopted
and applied
in many others.
At their 2001 annual meeting, COSHRC
members
voted to incorporate as a nonprofit organization. COSHRC was
incorported
in the Commonwealth of Massachusetts in May 2002 and received a
letter
of determination from the IRS confirming COSHRC's status as a
501(c)(3)
organization in March 2003.
COSHRC members adopted a new Mission
Statement and Strategic Plan in July 2003 emphasizing the
organization's
interest in advocacy and collaboration. It was updated in
February 2004.
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